For employers in Texas, maintaining labor law poster compliance is a crucial yet often overlooked part of running a business. Labor law posters are official notices that must be displayed in the workplace to inform employees of their legal rights under federal and state laws. In 2025, it is more important than ever for Texas employers to stay up-to-date with these requirements to avoid costly fines, penalties, and legal challenges.
This comprehensive Texas Labor Law Poster Compliance Checklist for 2025 will guide employers through what they need to know and do to ensure full compliance.
Why Labor Law Poster Compliance Matters
Labor law posters are legally mandated by both federal and Texas state agencies. Failure to display the correct posters, or displaying outdated versions, can lead to penalties from agencies such as the U.S. Department of Labor (DOL), Occupational Safety and Health Administration (OSHA), and the Texas Workforce Commission (TWC). These notices serve as a direct communication channel to employees, outlining their rights regarding wages, workplace safety, discrimination, unemployment benefits, and more.
Texas Labor Law Poster Compliance Checklist for 2025
Below is a step-by-step checklist to help Texas employers ensure they meet all labor law poster requirements for 2025.
1. Verify Which Posters Apply to Your Business
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Federal Posters: Required for all employers nationwide, including Texas businesses.
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Texas State Posters: Specific to employers operating in Texas.
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Industry-Specific Posters: Required for certain sectors such as construction, agriculture, and federal contractors.
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Size and Number of Employees: Some posters are only mandatory if you have a minimum number of employees (e.g., FMLA poster for 50+ employees).
2. Federal Poster Requirements
In 2025, Texas employers must display the following federal labor law posters:
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Fair Labor Standards Act (FLSA) – Minimum Wage Poster
Covers federal minimum wage, overtime rules, and child labor laws. -
Occupational Safety and Health Act (OSHA) Poster
Details employee rights to a safe workplace and reporting unsafe conditions. -
Equal Employment Opportunity (EEO) Poster
Outlines anti-discrimination protections based on race, gender, age, disability, and other factors. -
Family and Medical Leave Act (FMLA) Poster
Required if you have 50 or more employees, explaining eligibility for unpaid, job-protected leave. -
Employee Polygraph Protection Act (EPPA) Poster
Prohibits most employers from requiring lie detector tests. -
Uniformed Services Employment and Reemployment Rights Act (USERRA) Poster
Explains rights related to military service and reemployment.
3. Texas State Poster Requirements
Employers in Texas must display these state-specific posters:
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Texas Payday Law Notice
Required by the Texas Workforce Commission (TWC), it explains employee wage rights and how to file wage claims. -
Texas Workers’ Compensation Notice
If you carry workers’ compensation insurance, display the official notice. If you do not carry insurance, post the “non-subscriber” notice. -
Unemployment Compensation Notice
Advises employees on eligibility and filing for unemployment benefits. -
Child Labor Laws Poster
Covers restrictions on the employment of minors under 18. -
Texas Smoking Law Poster
Required for workplaces subject to state smoking restrictions.
4. Check for Industry-Specific Posters
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Agriculture: Migrant and Seasonal Agricultural Worker Protection Act (MSPA) notices.
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Construction and Federal Contractors: Wage determination posters under the Davis-Bacon and Service Contract Acts.
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Healthcare: Posters related to health regulations and patient privacy (HIPAA).
5. Ensure Posters Are the Most Recent Versions
In 2025, some posters have been updated:
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Federal Minimum Wage Poster reflects any changes in wage rates or regulations.
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EEOC Poster now includes updated language about LGBTQ+ protections.
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Texas Workers’ Compensation Poster includes new QR codes linking to online resources.
Always obtain the latest versions from official sources like the U.S. Department of Labor and Texas Workforce Commission websites or trusted poster providers.
6. Place Posters in a Conspicuous Location
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Post labor law posters where employees frequently gather, such as break rooms, near time clocks, or in common areas.
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If you have multiple work sites or floors, post copies in each location.
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For remote workers, provide access to posters digitally through an employee portal or email.
7. Display Posters in Required Languages
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Texas employers with Spanish-speaking employees should consider bilingual posters.
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Federal law requires certain posters to be available in languages commonly spoken by employees.
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Bilingual posters improve communication and reduce misunderstandings.
8. Maintain Documentation
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Keep a record of when posters were last updated and replaced.
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Document your compliance efforts as proof in case of an audit or inspection.
9. Train HR and Management
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Educate your HR staff and supervisors about the importance of poster compliance.
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Assign responsibility for regular poster audits and updates.
10. Use Consolidated Posters for Convenience
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Consider purchasing consolidated federal and state posters to simplify compliance.
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Many providers offer laminated, all-in-one posters with the latest updates.
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Some offer annual subscription services that automatically provide updated posters.
Additional Tips for Poster Compliance Success in 2025
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Schedule Quarterly Reviews: Laws change frequently. Review your posters quarterly to ensure ongoing compliance.
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Leverage Technology: Use digital platforms to distribute posters to remote or hybrid employees.
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Stay Informed: Subscribe to updates from the Texas Workforce Commission and the U.S. Department of Labor.
Consequences of Non-Compliance
Ignoring labor law poster requirements can lead to:
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Fines ranging from a few hundred to tens of thousands of dollars.
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Increased scrutiny during audits or inspections.
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Potential lawsuits from employees citing lack of information.
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Damage to employer reputation.
Investing time and effort into poster compliance is a simple, low-cost way to avoid these risks.
Where to Get Texas Labor Law Posters for 2025
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Texas Workforce Commission (TWC) Website: Free official state posters for download and printing.
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U.S. Department of Labor (DOL) Website: Free federal posters.
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Authorized Poster Providers: Offer printed, laminated posters and subscription services with updates.
Conclusion
Texas labor law poster compliance is essential for every employer in 2025. By following this checklist, businesses can easily navigate the federal and state posting requirements, maintain legal compliance, and foster a transparent workplace culture. Don’t wait for an audit or employee complaint—ensure your labor law posters are current, visible, and complete today.