Methods to download emails from Outlook 365?

Are you struggling to download your entire email from Outlook 365? If so, then rest assured because your searches are terminated here.

Outlook 365 is an email platform that assists users in accessing their emails on any device, such as Mobile, PC, etc. In some scenarios, users need to download the emails from it.

But what are the reasons to download it? And how we accomplish it without any hassle and conveniently use it. So, here we will discuss all these questions and provide the best method to quickly achieve them without facing any challenges.

Why do users download emails from Office 365?

There are multiple reasons why users often need to download their emails from Office 365. Some of the primary reasons are listed below:

1. In some instances, the user’s Office 365 subscription plan is finished. And users don’t want to purchase it again. At that time, users wanted to export their emails from Office 365.
2. When users want to back up their email, they must download the emails from O365.
3. Sometimes, professionals migrate Office 365 emails to another email client; at that time, the user wants to import their emails into a new account.
4. When users safeguard their data against online threats and hardware issues.

Methods to download the emails from Office 365

Downloading emails from Office 365 is a crucial task. Here, we discuss some of the best and easiest methods to download all the emails from Office 365. So, let’s explore these methods step by step to obtain satisfactory results.

Method 1: Download all emails from Office 365 to the desktop

With this method, we download the emails to the desktop with the help of Outlook. So, if the user wants to use this method, then follow the step-by-step guide given below:

1. Open the Outlook email client and go through the File tab.
2. Then tap on the Open &Export > Import / Export.
3. After performing the above step, select Export to a File in the new wizard.
4. After that, select Outlook Data File (.pst) and click Next.
5. In the new window, find the folder to export from and check the Include subfolder box. Click Next.
6. Afterward, Browse the location to find the folder for saving the exported file and choose the options to manage the duplicate files. Press Finish.
   

Method 2: Download the email from Office 365 and store it in HTML and PDF

In this method, we directly download the Office 365 emails by following the steps given below:

1. Open Outlook and click on the email you want to download in HTML.
2. After selecting the email, click on the File tab.
3. Then tap on the Save as option to save the email.
4. After that, from the Save as dialog box, choose HTML document.
5. At the last step, hit on the Save.

Method 3: Professional utility Recoveryfix Microsoft 365 Backup tool

Manually downloading emails is time-consuming and tedious work. For instant downloading the emails from Office365 we suggest a reliable tool, Recoveryfix for Microsoft 365 Backup tool. This tool downloads your multiple emails simultaneously and saves them into various formats. Moreover, it safeguards your O365 backup data from threats and accidental loss. Also, it offers several filters to take backups of specific folders simply by searching for them. Try its trial version and explore how it streamlines the Office365 backup process.

Conclusion

Hence, in this comprehensive guide, we elucidated how users backup emails from Microsoft 365. In this post, we mention the possible reasons behind downloading emails and several ways to accomplish this task effortlessly with a third-party tool. This tool ensures data integrity and safeguards crucial data from threats and unwanted crises.

Read more articles of Recoveryfix, check out: How to open OST files in Outlook