Introduction
MSG files are the format of individual email messages in Microsoft Outlook. But if you have ever worked with multiple MSG files or wanted to import those into a single Outlook data file format, you know how painful the process is. In this article we will go through how to convert MSG Files to Outlook so that your emails are consolidated and manageable.
What is MSG and PST Files Format
MSG Format
Purpose: MSG files store individual email messages.
Structure: Each MSG file contains a single email with all its details like sender, recipient, subject, message body and any attachments.
Use: MSG files are created when you drag and drop a single email from Outlook to a folder on your computer. They are useful to save or share individual emails without the rest of the mailbox.
PST Format
Purpose: PST files (Personal Storage Table) are used to store an entire Outlook mailbox including all emails, contacts, calendar events, tasks and notes.
Structure: A PST file contains all your Outlook data in a single file structured to be read and organized by Outlook.
Use: PST files are used for backups or to transfer a complete Outlook profile as they contain the entire mailbox not just single messages.
Why Convert MSG Files to Outlook (PST Format)?
Converting MSG files into Outlook compatible formats like PST (Personal Storage Table) has many benefits:
- Centralized Management: Converting and storing MSG files as PST files makes managing your emails in bulk easier.
- Compatibility: Outlook and other email clients support PST format so you can access your emails across devices.
- Portability: Having all emails in one PST file makes email transfer between devices or accounts easy.
Let’s go through several ways to convert MSG files to Outlook format each with step by step instructions.
Method 1: Drag and Drop MSG Files into Outlook
Step 1: Open Outlook
Make sure Outlook is open on your computer. This method works best with desktop versions of Outlook (2016, 2019 or Office 365).
Step 2: Create a New Folder in Outlook (Optional)
For better organization create a new folder in Outlook. Right click on your inbox or other parent folders, select “New Folder” and name it as desired.
Step 3: Locate the MSG Files on Your Computer
Open the folder on your computer where the MSG files are stored. Place the window side by side with your Outlook window.
Step 4: Drag and Drop the MSG Files
Drag each MSG file from the folder on your computer to the desired Outlook folder. Outlook will automatically recognize and import each MSG file as an email.
Step 5: Repeat as Needed
Repeat the drag and drop for each MSG file or use CTRL+A to select and drag multiple files at once.This works for a small number of MSG files.
If you have many, other methods might be more convenient.This straightforward approach is effective for managing a smaller number of MSG files. However, if you’re dealing with a significant quantity, other methods may be more efficient.
Method 2: Use Outlook’s Import/Export Feature to Convert to PST
This method involves importing MSG files directly into Outlook and then exporting them as a single PST file.
Step 1: Import MSG Files Using the Drag-and-Drop Method
Follow the steps above to import MSG files into an Outlook folder. Once imported, all emails will reside within Outlook and can then be exported as a PST.
Step 2: Export the Folder to PST
- Go to File > Open & Export > Import/Export.
- Choose Export to a file and select Outlook Data File (.pst).
- Select the folder containing your imported MSG files.
- Choose your destination for the PST file and finish the export process.
This method allows for easy management, especially if you plan to import the PST file into another Outlook account.
Method 3: Use Third-Party Software for Bulk MSG Conversion
When handling a large volume of MSG files, third-party tools can provide a faster and more convenient solution. There are various programs available but I will recommend you can also try ZOOK MSG to PST Converter. It is a perfect solution for the conversion of MSG files into PST by preserving the Meta data and RTF properties. MSG to PST Converter allows you to convert several MSG files into PST format along with their attached data like files, image, data elements, notes, etc. And the Full Edition of the software is also available on the official website.
Follow the simple steps to convert MSG Files PST Format
- Download MSG to PST Converter and launch it in your system.
- Choose “Select Files” or “Select Folder” option as per user’s requirement to browse MSG files which needs to be converted.
- Now, users need to browse and select the targeted location to save resultant PST file.
- Final step is to click on Convert button to initiate the conversion process.
Complete Video Tutorial to Convert MSG Files into Outlook PST Format
Tips for a Successful MSG to PST Conversion
- Backup Your Files: Before converting MSG files, create a backup in case of data loss or conversion errors.
- Check for Duplicates: Some methods may introduce duplicates; be prepared to remove them manually or use third-party tools that offer reduplication.
- Preserve Folder Structure: Ensure you retain the original folder structure, especially when using third-party software that supports this feature.
Frequently Asked Questions
1. Can I convert MSG files without Outlook?
Yes, third-party converters can often convert MSG files without requiring Outlook. However, be cautious of compatibility issues with email headers and attachments.
2. Are online converters safe for MSG to PST conversions?
Online converters can be convenient but may pose privacy risks for sensitive information. Always review privacy policies before using such services for confidential data.
3. Can I open MSG files in Outlook directly?
Yes, you can open MSG files by dragging and dropping them into an Outlook folder, but batch conversion to PST may be necessary for easier management.
Conclusion
Convert MSG files to Outlook offers a more manageable email storage solution. Whether you use drag-and-drop, the Import/Export feature, third-party software, these methods will help streamline your MSG-to-Outlook workflow.